Parish Council Minutes

Tuesday 21 January 2014

Present:

Fr Kevin Thornton

  • Alex Krzyz
  • Belinda Barber
  • John Green
  • Jayne Middlemas
  • Rose Krzyz (Chair)
  • Jim Conway
  • Gill Foster
  • Stephen Spooner
  • Jacinta Campbell
  • Eva Kaltenthaler

Absent:

Stephen Parker

Fr. Kevin led the prayer.

1. The Minutes of the Last Meeting were approved . Rose asked if anyone could keep paper copies of final drafts to pass on to next council for archiving. Jayne kindly agreed to do this.

2. Matters arising:

  1. J&P group discussed food banks with Sarah Baker and she will finalise things with Fr Kevin regarding any collection boxes. There was slight confusion whether the boxes should be for food collection items or money donations; there are advantages in both.
  2. Tom Elliot has yet to approach Fr Kevin to arrange a date to give the HCPT talk after Sunday masses.
  3. The Christmas cards for St Wilfrid’s were sold.
  4. Jim, John and Alex now have access to the Health and safety Tool Box. Alex will not be able to make the suggested dates for the Diocesan meeting and has informed Tom Garrud John might be able to make the meeting, and if he does attend, he will cascade down information.
  5. There was a decision taken to publish the minutes on the website, leaving out any sensitive information that might jeopardize the privacy and safety of the parishioners of St Francis. This will further increase the transparency of the work of the parish council.

3. Parish Council constitution:

There was some discussion regarding the PC constitution, this may be important as parishes may have to amalgamate in the future and it may be the case that a particular parish priest may not want to have a working parish council. In this case the situation may have to be taken to a higher level, since the parish priest presides over parish matters. The opportunity was taken to update information on the constitution, which had not been done since the 13th April 1986. This will make it more relevant to the parish as it works in the present. Rose took notes as what members thought were suggested amendments and will circulate the updated constitution to other members of the parish council.

4. Good Friday event for Hallam Churches together.

A Good Friday event has been arranged with churches together. Stephen Parker will do a simple reflection on Good Friday starting at 7.30pm. Gill has drafted a leaflet to advertise the event, which she will show to Stephen for approval.

5. Report from various sections:

Pastoral care & Community: see above

Maintenance: Spreader in place ready for the first snow/ice. Alex and Fr Kevin have the key for the store room where it is kept. At the moment Alex will deal with contingency plans and delegate when he is away. A more definite plan of action might need to be developed as needs arise in the future. The women’s toilets need to be given a face lift. Notices look scrappy and give a poor impression to visitors. The hand drier might need replacing. Alex to look into the matter.

Chairs in the Parish Hall have been cleaned

Spirituality: The Spirituality programme is up and running. Members of the parish council approved a donation of £150 from parish funds to Margaret Silf. Places will need to be booked, but no charge will be made. Note change of date to 15th March. The event will take place in the parish hall.

Fr Kieran will be running his parish retreat from Friday 4th July to Saturday 5th July. He will celebrate mass on the Saturday in Fr Kevin’s absence. Stephen Parker to set out the altar.

Justice & Peace: Refer to attached minutes of last meeting. The J & P group would like a notice to go up, similar to the Spirituality one and asked Fr.Kevin for space on the notice board to advertise their events. They would also like a community event to showcase the parish and possible fund raise as a secondary objective. The prime objective of such an event would be to gel the parish together, in the absence of the shared meal following the parish day in October.

Communication: The number of visits to the parish website has steadied at 71/week. The homepage was the most frequently visited, followed by the newsletter. It is evident that parishioners are looking to the website as an important way to access information. Also see attached report.

Youth and Nurture: The Holy Communion programme starts on the 12th February with an introductory talk. Fr Kevin gave Rose a list of children to be enrolled. There are 12 children to be enrolled. The mass of enrolment will take place on Sunday 16th February. Rose is to email all parents with the proposed programme. A few young people have expressed a desire to be confirmed. A notice will go out in the Franciscan asking for those interested to inform Fr Kevin He will then see if there is enough interest to ask Bishop John to confirm in our parish at the end of the year.

AOB

Rose read out a card from Rosie Rostant on behalf of the serving team, thanking the council for the gift of books on the Parish Day. Important dates for your diary:

Next meeting
1st April , Bring section report to be published. *NB not third Tuesday as usual
AGM
20th May to decide on details at the next meeting
Parish Day
5th October. Joint mass and Parish Fair

Action Points

  • Rose to amend constitution and circulate
  • Alex to look to refresh Toilets
  • Gill to finalise Good Friday arrangements
  • Rose to email parents re Holy Communion programme.
  • John to cascade information on Tool Box from meeting on the 20th or 22nd March.
  • Jayne to print copies of minutes to pass on.

Communications Sector report - January 2014

Parish website

We have continued to update the church website regularly, adding the newsletter each week and also changing the box on the home page to show forthcoming events.

During advent and Christmas we replaced the photo of the church on the home page with the Advent/Christmas banner to give the website a new feel. The number of visits to the church website remained at an average of 71 per week in 2013.

Graph showing average weekly vists to St Francis of Assisi website.

The busiest day of the year was Christmas Eve when 61 people visited the site. Between Sunday 22 December and Christmas Day, there were 114 unique visitors to the website.

The most visited pages throughout the year were as follows:

PageNumber of page views
Home page3,790
Newsletter1,718
Contact us805
Activities and Groups 682
Times of Services567
Calendar302
Parish Council 2012-2013297
The Diocese & the Parish of St Francis283
The Liturgy and Prayer272
St Francis Parish Day consultation263

Parish e-mail

I have continued to respond to e-mails received. The numbers received seem to have fallen recently. Normally in the run up to Christmas, we receive several asking for Christmas Day Mass times. We displayed these on the website homepage this year from early December which seems to have been useful as we had no e-mails this year asking about them.

Franciscan

I have continued to produce the Franciscan each week. The volume of material fluctuates but is usually manageable. We try to make it available on the website from Sunday each week (though occasionally it doesn't get up there until later). In a typical week, around 20 people download it from the website, though in some weeks as many as 40 or 50 people download it.