Parish Council Minutes – Tuesday 15March 2016

Present:

  • Lindsay Reynolds
  • Anne Shepherd
  • Dave Stanley
  • Belinda Barber
  • Greg Ryan
  • Father Kevin Thornton
  • Eva Kaltenthaler (minutes)
  • Stephen Spooner (chair)
  • Stephen Parker

Apologies:

  • Suzanne Staub

1. Opening prayer:

Stephen Parker led the opening prayer.

2. Approval of last minutes and matters arising.

The minutes from the 19 January meeting were approved.

Matters arising:

The revised constitution was approved. Eva will forward the final version to Jayne so that it can be put on the Parish website.

Dalton Roofing have completed their work and were due to come back to check a leak. Two disabled parking spaces are now in the car park. Anne and Stephen have started work on the Health and Safety tool box. This is an ongoing action. Some certificates have expired and external eople will need to come in to complete the recertification.

Action: Anne and Stephen will present a report to Parish Council on progress at the next meeting.

The penitential Taize Lenten Service evening was well attended.

3. Remits and webpages for each Section

Four remits had already been agreed by the sections:

  • Pastoral Care and Community
  • Liturgy and Spirituality
  • Maintenance and Finance
  • Justice and Peace

The remits for the remaining sections were discussed. There was some discussion as to whether all groups in the Parish should be listed under one of the sections. It was thought preferable that the remit for each group should present the focus and aims of the group rather than just list all parish groups which might fall into their area.

Communication (Dave)

The Parish Council discussed the importance of Parishioners and others looking for information being able to find out about relevant resources and groups in the parish and that the website could be a valuable resource for this. The Parish Council e-mail would be the point of contact for Parish groups and would be managed by Dave.

The Parish Directory needs to be updated and restructured. It was agreed that other methods for sharing information could be considered such as a Facebook page and possible Twitter.

Action: Dave and Eva to look at the website so important information is signposted, and to restructure and update the Parish Directory and to explore options for using new media.

The remit for the communication section was agreed.

Mission, Evangelisation and Faith Formation (Lindsay, Greg and Susanne)

The remit for this group is quite detailed as it was felt as a new group there should be enough detail for the Parish to understand what it is about. This will be presented in more detail at the AGM. Various future actions for this group were discussed including a course on the Joy of the Gospel (4-6 weeks) after Easter.

Action: Greg to organise Joy of the Gospel course.

The remit for the Mission, Evangelisation and Faith Formation section was agreed.

Action: Dave to put all six remits on the Parish webpages and update the names of the sections on the webpages as required.

4. Brief reports from each Section

The brief reports were deferred to the next meeting.

5. Annual general meeting (17 May 2016)

This will have the same format as last year. Each section will give a 5 minute presentation and produce a written summary for the section. These will be printed out and on display during the meeting as well as attached to the minutes of the AGM.

Action: Eva to remind all sections to send their summaries by 3 May.

It was felt important to encourage Parishioners to attend the AGM.

Action: Stephen to speak after Masses to encourage attendance at the AGM. Dave to produce some posters. Eva to put a note in the bulletin.

Stephen and Eva will bring wine, juice, cheese biscuits, tea, coffee and milk.

Action: All Parish Council members to bring cakes to serve.

6. New members

Belinda’s term of office will be finishing so we will need to replace her with a new member. It was agreed that a few additional new members would also be good. A new chair will be elected at the July meeting (19 July).

Action: Stephen to put a note in the bulletin for new members for the Parish Council

7. Any other business

  1. A parish pilgrimage to the Cathedral for the year of mercy was suggested. Action: Stephen Parker to organise Parish pilgrimage.
  2. A Parishioner had raised the issue of purchasing new curtains for the Assisi Hall. The Parish Council considered this request and did not consider this to be a priority at the moment.
  3. We have received a request for donations to support the training of priests in developing countries. This was agreed and the training will be supported.
  4. New Eucharistic ministers are currently being trained and are now called Extraordinary Ministers of Communion.
  5. Belinda informed the group of an event to be held at St Marks Church on Friday 18 March “Come one Come All” This event will include prominent speakers from different faith traditions.
  6. The Liturgy and Spirituality section and the Mission, Evangelisation and Faith Formation section will work together to plan a service for the Year of Mercy.
  7. Preparations are underway for the Bishop’s visit on 8 May to the Parish.

8. Closing Prayer:

Father Kevin led the closing prayer.

Parish Council Minutes – Tuesday 19 January 2016

Present:

  • Lindsay Reynolds
  • Anne Shepherd
  • Dave Stanley
  • Suzanne Staub
  • Belinda Barber
  • Father Kevin Thornton
  • Eva Kaltenthaler (minutes)
  • Stephen Spooner (chair)
  • Stephen Parker

Apologies:

  • Greg Ryan

1. Opening prayer:

Father Kevin led the opening prayer.

2. Approval of last minutes and matters arising.

The minutes from the 17 November meeting were approved.

Matters arising:

The revised constitution will be discussed at the next meeting. Eva will forward the final version to Jayne so that it can be put on the Parish website.

£82 was raised for the Stars for Hallam Bethlehem Fund and the Parish has received a thank you letter.

3. Reports from each Section

Maintenance & Finance (Stephen and Anne)

A quotation has been received from Dalton Roofing to make the roof secure. The extreme weather has taken its toll on the roof. The quote is for £4000 to take the tiles off, replace broken ones, and put holes in the tiles and screw them down. It was agreed that this should go ahead.

Action: Stephen Spooner will contact Dalton Roofing to organise this.

Anne and Stephen will meet with Tom Garrud on 25 Jan at the Pastoral Centre to discuss the Health and Safety Toolkit. All relevant certificates will be located and uploaded on to the site as required.

Action: It is hoped by May all certificates will be up to date and loaded onto the site.

Other repairs: the organ repair has been completed. Repairs to the Lady of Compassion chapel, garage, and pointing will be completed by the end of January.

The three parking bays will be made into two disabled parking bays. We now have a quote for this work.

Action: Stephen Spooner to contact T. Elliot to get details and organise this.

Evangelisation and Faith Formation (Lindsay, Suzanne and Greg)

The group is still working through the Evangelii Gaudium document. The remit of this group is still a work in progress. The group will develop some ideas
and present to the parish council. One option would be to use the Proclaim 15 talks which can be downloaded from the website. A series of these talks may
be presented to the Parish.

Action: The group will meet together with Stephen Parker to present an action plan to the Parish Council at the next meeting.

Pastoral Care and Community (Belinda)

Belinda and Anne went to a churches together meeting and reported on a range of events. They will put information about some of these events into the Franciscan as they may be of interest to the Parish. The next meeting of Hallam Churches Together will be at St Francis on 25 April 2016. Father Kevin and
Stephen Parker will attend.

Justice and Peace (Eva)

Stephen Spooner gave a report of the various CAFOD campaigns at the moment. The Justice and Peace Group will meet on January 25th to decide which campaigns to focus on.

Family Fast Day is coming up and there will be a big push for this. The Panto again raised a considerable amount of money. A cake sale is planned in the
spring for CAFOD. The next dance club production will raise money for the CAFOD Refugee Appeal. They always do extremely well and raise a lot of money.

Liturgy and Spirituality (Stephen Spooner and Stephen Parker)

A penitential Lenten Service was suggested based on the theme of Mercy. This would include readings and Taize chants. Confession would be offered.

Action: Stephen Parker, Greg, Stephen Spooner and Father Kevin to meet to plan the service.

Communication (Dave)

Dave will meet with Jayne to discuss the website and the Franciscan. Dave is also to look at the Parish council e-mail account and ensure all e-mails are answered. He will look into adding Father Kevin’s e-mail to the website. He will explore ways of communicating and building community within the parish. He may ask for volunteers from the parish to help.

Action: Dave to report at the next meeting on communication progress.

4. Any other business

  1. A copy of the Parish Directory has been obtained and it will be discussed at the next meeting whether or not all groups listed need to fit under one of the Parish Council sections.
  2. Disclosure and Barring Service (DBS) certificates can now be updated on line. The new processes will be discussed with Bobbo.
  3. We have received a request for donations to support the training of priests in developing countries. This will be discussed at the next meeting.

5. Date of next meeting

15 March 2016.

6. Closing Prayer:

Father Kevin led the closing prayer.

Parish Council Minutes – Tuesday 17 November 2015

Present:

  • Lindsay Reynolds
  • Anne Shepherd
  • Dave Stanley (minutes)
  • Suzanne Staub
  • Belinda Barber
  • Father Kevin Thornton
  • Greg Ryan

Apologies:

  • Eva Kaltenthaler
  • Stephen Spooner
  • Stephen Parker

1. Opening prayer: Father Kevin led the opening prayer.

2. Approval of last minutes and matters arising.

The minutes from the 15 September meeting were approved.

Matters arising:

Speed of cars on Sandygate Road – a reply has been received from the council. Unfortunately it is not a high priority for them.

Health and Safety toolbox – Stephen has contacted Tom Garrud at the Pastoral Centre and will meet with him again.

Tea Group – has now started. No specific assistance needed from Parish Council other than to ensure it is listed on the parish website.

3. Reports from each Section

Maintenance & Finance Meeting Tom Garrud at the Pastoral Centre in December to go through the Health & Safety toolbox.

Action:Consideration needs to be given as to how the sub-group ensures that financial matters are considered as part of its remit.

Mission, evangelisation and faith formation (Lindsay, Suzanne & Greg) Proclaim 15 will be introduced to Parish on 6 December through a piece in the newsletter and an announcement at mass. The sub-group will make use of  Evangelii Gaudium as its guiding document. In the period from Christmas to Lent
they have committed to work through it together and learn more about it. The wider Parish Council are also welcome to participate in this. Proclaim 15 and Year of Mercy are seen as a springboard for activity. The hope is to do something in Lent, linking to Year of Mercy. Currently reviewing the groups that fall into
this section and making sure the directory is up to date.

Pastoral Care and Community (Belinda) Anne attended the very popular brass band event at Stephen Hill on 9 October. The World Bring and Sing took place at the Congregationalist Church at Tapton last Saturday and was attended by Belinda. The next event in the calendar is Hallam Churches Together, 7.30pm 18 January at St Columba’s.

Action: At the next meeting we want to begin reviewing the gaps eg the dearth of volunteers. We need to have a serious think about how we go about this, which activities need volunteers and what gaps there are. There are opportunities to learn from other parishes.

Justice and Peace (Written update from Stephen S)

People are being made aware of the refugee crisis and how they can help.

Family fast day was not as successful as previous years.

Parish panto is coming up soon which will raise money for CAFOD.

Liturgy & Spirituality

We are short of Eucharistic Ministers.

Communication (Dave)

Dave is currently in the middle of moving house, but hopes to bring some thoughts on how to go about reviewing the parish’s communications to the next meeting.

4. Approval of revised constitution

The new constitution was approved subject to two amendments:

  1. To remove the word “mission” from the “Mission, evangelisation and faith formation” title so that it instead becomes “Evangelisation and Faith Formation”.
  2. Subject to Stephen and Eva’s approval it is proposed to remove the words “Sacramental Preparation” from the section title as it’s a specific activity rather
    than an area.

5. Any other business

  1. Claire Gavin deals with hall bookings. Anne to contact Claire and let her know she can be a point of contact with the parish council.
  2. Every activity within the parish should link back into the parish council in some way. Using the parish directory as a checklist, each sub-group of parish council
    will indicate which activities fall within its remit. Jayne Middlemas may have an electronic copy of the directory. Dave will set up a spreadsheet. This list can then
    be used to update the website.
  3. Council agrees that the Maintenance sub-group can look into converting 3 parking bays into 2 disabled bays. Tim Eliot may be a good contact.
  4. Greg requested funds for another music stand and clip on lights, and a copy of Laudate (melody) for the expanding music group.
  5. Taize evening in advent: Greg to provide a date. Possibly 22nd December or 1st December.
  6. Maintenance: the organ stool needs to be repaired as the wood has splintered. Fr Kevin has a number of a possible joiner.
  7. Suzanne will be fundraising for the Hallam Bethlehem Fund during Advent. They wish to purchase land for a care home building in Bethlehem. She requested funds for an artificial Christmas tree, which will be placed in the Narthex. The plan is to sell stars to decorate the tree during Advent.
  8. What are we planning for The Year of Mercy? The Mass to open the Year of Mercy is on Tuesday 8th December at the Cathedral. Possible ideas include: a penitential service in Lent, something involving art e.g. Caravaggio’s Prodigal Son, something on Luke’s Gospel and the Sacrament of Reconciliation.

6. Date of next meeting

19 January 2016.

7. Closing Prayer: Father Kevin led the closing prayer.

Parish Council Minutes – Tuesday 15 July 2014

Present:

  • Fr Kevin Thornton
  • John Green (chair)
  • Belinda Barber
  • Jayne Middlemas (minutes)
  • Jacinta Campbell
  • Greg Ryan
  • Jim Conway
  • Anne Shepherd

Apologies:

  • Gill Foster
  • Stephen Parker
  • Eva Kaltenthaler
  • Stephen Spooner

1. Fr. Kevin led the prayer.

2. Introductions and welcome to new members.

Greg Ryan and Anne Shepherd were welcomed to the Parish Council. The Parish Council also expressed thanks to Rose and Alex Krzyz who have stepped down.

3. The minutes of the last meeting were approved.

John Green presented some printed items from The Tablet relating to the issue of ‘Unaccountable parish Priests’ which was discussed at previous meetings.

4. Feedback from/evaluation of the AGM.

The feeling among the Parish Council was that the number of people attending the AGM was disappointing (in addition to members of the Parish Council, around 10 parishioners attended and apologies were received from 3 parishioners). However, it was felt that if people were unhappy about what the Parish Council were doing, they would have attended the AGM to raise their concerns and so the low attendance was not felt to be a big problem.

Some parishioners who attended, expressed disappointment that the AGM was replacing the Parish Day. However parish councillors reassured them that the Parish Day (with a single Mass and social event afterwards) would still go ahead in October even though the AGM was being held separately.

Some parishioners had also indicated that they felt the actual AGM was too short and that the focus was too much on the social aspects of the cheese and wine afterwards. They felt that each section should have presented their report verbally. It was agreed that this would be considered before the next AGM. It was also agreed that it may be useful to have a meeting after Mass, the week prior to the next AGM. The aim of this would be to gather feedback from parishioners on what the Parish Council was doing well and what they would like them to do in the coming year. This feedback could be reflected on at the AGM.

5. Election of new chairperson

Stephen Spooner had volunteered to chair the Parish Council for the year ahead. Gill Foster had volunteered to remain as deputy chairperson. No other volunteers were forthcoming and Stephen and Gill were elected.

6. Allocation of members to sections

After discussion, it was agreed that parish councillors would represent the following sections.

Liturgy, spirituality & faith formation
Jacinta Campbell
Anne Shepherd
Stephen Spooner
Mission, justice & peace
John Green
Eva Kaltenthaler
Youth work & nurture
Stephen Parker
Greg Ryan
Pastoral care & community
Gill Foster
Belinda Barber
Maintenance & finance
Jim Conway
John Green
Communication
Jayne Middlemas

7. Any other business

The Parish Council had received a letter about whether anyone could bring a lady in a wheelchair to Mass each Sunday. Two parish councillors had already volunteered to help but were concerned that there may be some weeks when neither of them was available. It was agreed to include a request for additional volunteers in the Franciscan.

John gave a brief update on the work of the Justice and Peace group. They are continuing to support the S2 food bank. A cake sale is planned for September and it was suggested that the children’s liturgy group could buy blankets for
refugees.

Jacinta reported that plans were going well for a repeat of the Inspire Guided Prayer week in late September. The Liturgy and Spirituality group had prepared a poster to advertise this. It was agreed that it needed to be advertised in the
Franciscan before the summer. Jacinta also reported that the Inspir prayer group (that evolved from the previous prayer week) will hold a coffee morning in October.

Jayne read an e-mail from Jenny King providing feedback from the North Sheffield Deanery Liturgy and Spirituality Group. The group are planning two half-day seminars on Service of the Word and Communion (in the absence of a Priest) and Children’s Liturgy. They will also provide input to Bishop Ralph’s Mass in the deanery. Jenny also indicated that additional representatives from the Parish on the group would be very welcome. Greg agreed to join the group.

Next meetings:

Tuesday 16th September and Tuesday 18th November.

Action Points

  • Jayne to include a note in the Franciscan about transporting a lady to Mass each Sunday.
  • Jayne to include a note about the Inspir Guided Prayer week in the Franciscan.
  • Greg to contact Jenny King about the next meeting of the North Sheffield Deanery Liturgy and Spirituality Group.

Parish Council Minutes – Tuesday 15 September 2015

Present:

  • Belinda Barber
  • Eva Kaltenthaler (minutes)
  • Lindsay Reynolds
  • Anne Shepherd
  • Stephen Spooner (chair)
  • Dave Stanley
  • Father Kevin

Apologies:

  • Stephen Parker
  • Greg Ryan
  • Suzanne Staub

1. Opening prayer: Father Kevin led the opening prayer.

2. Approval of last minutes and matters arising.

The minutes from the 21 July meeting were approved.

Matters arising:

Stephen Spooner has written to the council expressing our concerns over the speed of cars on Sandygate Road and enquiring as to whether or not speed restrictions could be put in place. It is currently dangerous to drive out of the church car park.

Eva Kaltenthaler has sent e-mail addresses for all parish council members to all members.

The Health and Safety Toolbox will now be maintained by Anne Shepherd and Stephen Spooner. Stephen will contact Tom Garrad, our Diocesan contact for Health and Safety, to request passwords and an update on how we are to maintain the toolbox. They will then meet with Father Kevin to discuss this. The Parish Council wished to thank John Green, Alex Krys and Jim Conway who have previously worked on this.

Stephen Spooner will contact Anne-Marie Appleton to see what support she needs to start the new Tea Group.

3. Reports from each Section

Each of the six sections presented an update. Changes to the parish webpages reflecting the sections’ revised remits were discussed as well as resulting changes to the constitution.

Justice and Peace (Eva Kaltenthaler): The group is exploring ways the parish can provide support for the current refugee crisis. An A5 sheet of suggestions will be put in the bulletin in the coming weeks. The revised webpage for the group was discussed and the new version was agreed and will be put on the website in the next few weeks.

Maintenance (Anne Shepherd and Stephen Spooner): The roof has now been repaired and the floor refinished. The walls in the Assisi Hall will be painted soon. The pointing on the porch still needs to be repaired as well as an outside wall although there was some discussion as to whether or not this is really necessary. The webpage for this group will remain unchanged.

Communication (Dave Stanley): Dave will rewrite the communications webpage and send the revised version back to the committee.

Pastoral Care and Community (Belinda Barber): The remit for this group will be revised to include Hallam Churches Together, social events for the parish and the newly formed Tea Group. Anne Shepherd will help Belinda with Hallam Churches Together work. Belinda is going to their meeting on 24 September to
discuss the forthcoming programme. The webpage will be updated to reflect the changes.

Mission, Evangelisation and Faith Formation (Lindsay Reynolds, Greg Ryan and Suzanne Staub):
Lindsay presented feedback from the meeting to discuss Proclaim ’15 with Rose and Father Kevin. Several options for the parish were presented and the group will meet again to decide which to take forward. Rose will continue to act as the link between Proclaim ’15 and the parish. The remit for this group is developing and will take some time.

Liturgy, Spirituality and Sacramental Preparation (Stephen Parker and Stephen Spooner): The group is developing a programme of spirituality events for the coming year. They will meet with the Mission, Evangelisation and Faith Formation Group to determine the remits of both group. Webpages for both groups will be developed to reflect the new remits of the groups and will be added to the website later.

The Constitution will be revised to reflect the new names for the sections.

4. Parish Day

The Parish day will be held on 4 October with one Mass at 10am. After Mass there will be tea and cake in the Assisi Hall. Stephen Spooner urged all Parish Council members to attend in order to chat with parishioners. All members were also urged to bring cakes. Stephen Spooner and Eva Kaltenthaler will provide tea, coffee, milk, sugar and squash.

5. Election of Deputy Chair

Greg Ryan was elected as deputy chair.

6. Date of next meeting

17 November 2015, 8pm, Upper room.

Stephen Spooner and Eva Kaltenthaler send their apologies for this meeting which will be chaired by Greg Ryan.

7. Closing Prayer: Father Kevin led the closing prayer.

Parish Council Minutes – Tuesday 21 July 2015

Present:

  • John Green (first half of meeting)
  • Eva Kaltenthaler (minutes)
  • Stephen Parker
  • Lindsay Reynolds
  • Greg Ryan
  • Anne Shepherd
  • Stephen Spooner (chair)
  • Dave Stanley
  • Suzanne Staub

1. Opening prayer: Stephen Spooner led the opening prayer.

2. Apologies: Belinda Barber; Father Kevin Thornton.

3. Approval of last minutes and matters arising.

Annual General Meeting minutes – A mistake was noted in the minutes under item 3. “…the Parish Council would discuss this at their meeting in May.” This should read at their meeting in July. The minutes were approved.

Actions from the AGM minutes:

  • Donations by standing order: The council discussed whether or not the parish should be encouraged to give by standing order. It was agreed that this would be discussed with Edmund King and that possibly forms would be handed out after Mass in September with instructions in the bulletin for a couple of weeks.
  • Traffic speed: Stephen Spooner will write to the Council about the speed of cars on Sandygate Road.

Matters arising: Maintenance update: John Green reported on the progress made over the past few years. Handrails have been installed on the altar, dryers in the toilets and a dishwasher. The toilets have been painted and other repairs carried out. Painting in the kitchen and Assisi Hall would start shortly. The problems with the roof will need to be sorted out first. The pointing at the main entrance needs fixing. There has been a request for blinds in the ceiling windows in the hall. This was not considered a high priority for the council.

4. Discussion and formation of groups

After some discussion, it was agreed that there would be some changes to the remit of some of the 6 Parish Council sections. Members were assigned to each of the sections.

  1. Maintenance: Anne Shepherd and Stephen Spooner
  2. Mission, Evangelisation and Faith Formation: Lindsay Reynolds, Greg Ryan and Suzanne Staub
  3. Liturgy, Spirituality and Sacramental Preparation: Stephen Parker and Stephen Spooner
  4. Communication: Dave Stanley
  5. Justice, Peace and Ecology: Eva Kaltenthaler
  6. Pastoral Care and Community (including social activities): Belinda Barber (this will need to be discussed)

Youth and Nurture would now be incorporated in Mission, Evangelisation and Faith Formation. The sections could consider working on specific projects and developing engagement with the Parish Youth may be one of the projects.

It was suggest that Proclaim (an Evangelisation initiative) will be a main focus over the next year nationally.

It was suggested that there should be stronger links between the maintenance section and the Parish Finance committee.

5. Election of Chair:

Stephen Spooner was re-elected chair for another year. A deputy will be elected at the next meeting.

6. Reports from each section

Maintenance (covered in item 3 above)

Justice and Peace – there will be a big push on climate change over the next year. The Diocesan event for Parish contacts will be held on 3 October at the Pastoral centre. The recent cake sale raised over £120 for St Wilfrid’s Residential Centre.

The new Mission, Evangelisation and Faith Formation Group will meet with Rose Krzyz, who attended the national Proclaim event. Stephen Parker will also attend and Father Kevin will be invited to join the meeting.

Communication – Dave will look over the information sent by Jayne and think about options for the future. He will report back to the Council at the next meeting.

Liturgy and Spirituality – The section will meet shortly to plan a programme of events for the coming year.

Pastoral Care and Community – No update was available

7. Date of next meeting: 15 September 2015, 8pm, Upper room

 

8. Any other business:

There was a request for e-mail addresses of Parish Council members to be sent to all members. Eva Kaltenthaler agreed to do this.

It was suggested that the Parish Council could set priorities for the coming year. This will be discussed at the next meeting.

The Health and Safety Toolbox was discussed. It was suggested that John Green is currently doing this. Stephen Spooner will check to see if he is happy to continue with this.

9. Closing Prayer: Stephen Parker led the closing prayer.

Parish Council Minutes – Tuesday 19 May 2015 – Annual General Meeting

Present:

  • Fr Kevin Thornton
  • Anne-marie Appleton
  • Belinda Barber
  • Clare Byrne
  • Jacinta Campbell
  • Mike Campbell
  • Jim Conway
  • Gill Foster
  • Anne Green
  • John Green
  • Derek Hemmingfield
  • Eva Kaltenthaler
  • Alex Krzyz
  • Jayne Middlemas (minutes)
  • Paul Middlemas
  • Stephen Parker
  • Lindsey Reynolds
  • Greg Ryan
  • Anne Shepherd
  • Stephen Spooner (chair)
  • Dave Stanley
  • Suzanne Staub

1. Fr. Kevin led the prayer.

2. Annual Report.

Stephen explained that five Parish Councillors were stepping down as they had served three years. He expressed his thanks to John Green, Jim Conway, Gill Foster, Jacinta Campbell and Jayne Middlemas.

John Green presented the reports from the Justice and Peace and Maintenance sections. Greg Ryan presented the report from the Youth and Nurture section. Belinda Barber presented the report from the Pastoral Care and Community section, Jacinta Campbell presented the report from the Spirituality and Liturgy section and Jayne Middlemas presented the report from the Communications section.

See Parish Council Annual Report May 2014-15 for more information.

3. Finance Report.

Derek Hemmingfield presented a report on the finances of the Parish.

Stephen invited questions from the audience. Mike Campbell asked how many people gave by standing order and Derek informed everyone that 57 people gave by this method. Mike suggested that the Parish Council should encourage more parishioners to give in this way. Stephen agreed that the Parish Council would discuss this at their next meeting.

4. Views and suggestions from the Parish.

Father Kevin asked if parishioners could make more of an effort to be on time for Mass.

Clare Byrne reported that she had been approached by one of the alter servers about kneelers. It had previously been agreed that a group of parishioners would make kneelers for them but the plan had been put on hold. It was agreed that it should now be revived. The Parish Council agreed to provide a small sum of money for materials which Clare would purchase. Once the project was ready to begin she would advertise in the Franciscan for volunteers to sew them.

Mike Campbell observed that driving out of the church car park can be difficult as cars drive very fast down the hill. He asked whether the Parish Council could write to the council expressing their concern and asking for a ‘smiley face’ sign to
be placed on the road. Stephen agreed to write to the Council.

Suzanne Staub asked if we could advertise in the Franciscan again for a volunteer to organise something for the youth again on a Saturday or Sunday evening. Others commented that it may be better to try to organise an online youth community first. It was agreed that the Parish Council would look at this issue further.

Anne-marie Appleton asked about a suggestion that had been made at the Parish Day to hold a monthly afternoon tea club to replace the lunch club which had had to end. The Parish Council gave their approval for this to go ahead.

5. Election of new Parish Councillors.

Three new Parish Councillors, Lindsey Reynolds, Dave Stanley and Suzanne Staub were elected. Stephen also reported that he had had one other volunteer but needed to check as the person was not present at the meeting.

6. The meeting closed with a prayer at 8:40pm.

Following the meeting, wine, cakes and a chat were enjoyed.

Action points.

  • Parish Council to discuss whether to encourage parishioners to give by standing order at their next meeting.
  • Clare Byrne to organise the making of kneelers and to advertise for volunteers once the project was ready to begin.
  • Stephen to write to the Council about the speed of cars on Sandygate Road.
  • Parish Council to discuss the provision of activities and evangelisation for the youth at their next meeting.
  • Anne-marie Appleton to inform those organising the afternoon tea club that they could go ahead.

Parish Council Minutes – Tuesday 17 March 2015

Present:

  • Fr Kevin Thornton
  • Stephen Spooner (Chair)
  • Belinda Barber
  • Jacinta Campbell
  • Gill Foster
  • John Green
  • Eva Kaltenthaler
  • Jayne Middlemas (minutes)
  • Greg Ryan
  • Anne Shepherd

Apologies:

  • Jim Conway
  • Stephen Parker

1. Fr. Kevin led the prayer.

2. The minutes of the last meeting were approved.

3. Arrangements for AGM in May.

We discussed whether to hold the AGM on a Tuesday evening as last year or to move back to Sunday after Mass instead. It was agreed that having a single Mass on a Sunday didn’t work very well and the preference was to keep to Tuesday evening. The date was agreed as Tuesday 19th May 2015. The evening Mass would be moved to 7pm and the AGM would start at 7:30pm.

Stephen mentioned that several parishioners had felt that last year’s AGM was too brief and that there should have been verbal reports from each section. It was agreed that each sector would nominate a member to speak for a couple of minutes about their sector’s activity over the previous year and also any plans for the coming year. Stephen would also speak about issues the Parish Council would like to address in the future and invite further ideas. Derek Hemmingfield would be asked to present the financial accounts for the past year. Written reports would be produced and displayed on the Church wall and website as usual.

It was agreed that wine and soft drinks should be provided at the start of the meeting and tea, coffee or wine and cakes at the end of the meeting. Stephen agreed to arrange the drinks and several Parish Councillors agreed to bake cakes.

It was agreed that the AGM should be publicised in the Franciscan and also that there should be a poster in the narthex advertising it. Jayne agreed to produce a poster.

It was also noted that six Parish Councillors were due to step down which would leave only five members. The constitution states that there should be a minimum of nine Parish Councillors (in addition to Parish Priest) so there is an urgent need to recruit at least four (preferably more) new members. It was agreed that Jayne would put a note in the Franciscan requesting new members and that existing Parish Councillors would try to recruit new members personally. If sufficient new members could not be recruited then the Parish Council would need to look at changing the constitution and combining some of the sectors or leaving them without a representative.

4. The Call, the Journey & the Mission.

Parish Councillors had read the document prepared by the Bishops of England and Wales. It was agreed that individual responses were more appropriate than a joint response collating views from across the Parish. It was agreed that we should continue to encourage parishioners to respond by including it in the Franciscan.

5. Church maintenance.

The first stage of the refurbishment had been completed. This included new lights and hand dryers in the toilets and the fitting of a dishwasher in the kitchen. John was still trying to identify a suitable time for the work on the floors to take place.

John had received a request for redecoration of the hall, new curtains and the fitting of blackout blinds for the roof windows. It was agreed that blackout blinds should be fitted and that the hall, kitchen and toilets did need repainting. However, the existing curtains were felt to be adequate. Stephen agreed to contact a local decorator for a price for the repainting work. John agreed to find out prices for suitable blackout blinds.

Jim had been looking at getting a notice for the car park. St Wilfrid’s had said they could make one but that they wouldn’t be able to put it
up.

6. Communications.

Jayne reported that she had been asked whether the children’s sheet could be added to the church website each week as a way of encouraging children to understand the Gospel if they didn’t come to Church each week. She sought the views of the Parish Council on whether they thought that people would use it enough to justify the time involved. The Parish Council didn’t feel that many people would use it and so decided that we should not put it on the website. Jayne will inform Louise of this decision. Jayne also agreed to explore existing internet resources explaining the Gospel to children and consider providing a link to these from our website and also occasionally in the Franciscan.

7. Pastoral Care and Community.

There is a poster in the narthex about an Ethiopian afternoon in April organised by Hallam Churches Together. There will also be the ‘Good Sing’ at Nether Green Methodist Church in May.

8. Justice and Peace.

The next Justice and Peace meeting will be at the end of April.

9. Spirituality.

There is a Taizé service next Tuesday and a day on ‘Music and Spirituality’ on Saturday 18th April.

10. Nurture

Nothing new to report.

11. Any other business.

Stephen reported that there is a band within the Parish who would be willing to play at a Parish Social though they would prefer to use the Parish Centre at St John’s Ranmoor rather than the Assisi Hall as the acoustics were better. It was agreed that it would be good to have some social events for the Parish but the current Parish Councillors felt that it would be better to hold them in the Assisi Hall to reduce costs (St John charge £50/hour so the cost for hall hire was likely to be £250 to allow rehearsal, setting up and clearing away time). It was agreed that the Parish Council should try to form a social committee after the AGM and they should consider this further.

Greg Ryan suggested considering some type of lay formation within the parish.

Father Kevin reported that British Gas had contacted him offering to remove the standing charge if he would sign a two or three year contract. As this was a considerable saving he had agreed. The Parish Council endorsed this decision.

The contract for the photocopier ran out in August. We will be getting a new photocopier for a slightly lower fee.

12. The meeting closed with a prayer at 9:30pm.

Next meetings:

AGM – Tuesday 19th May. Normal meeting – Tuesday 21st July.

Action points.

  • Each group to produce a written report for the AGM and send to Jayne by Sunday 3rd May.
  • Jayne to format sector reports, add to church website and print for church wall.
  • Stephen to ask Derek Hemmingfield to present the financial report.
  • Stephen to arrange drinks for the AGM.
  • Volunteers to bake cakes for the AGM.
  • Jayne to produce a poster advertising the AGM.
  • Jayne to put a note in the Franciscan requesting new Parish Councillors.
  • All to speak to parishioners and encourage them to join the Parish Council.
  • Stephen to obtain a price for repainting the hall, kitchen and toilets.
  • John to find out prices for blackout blinds.
  • John to continue to liaise with Clare Gavin to identify a suitable time for the work on the floors.
  • Jayne to inform Louise that the Parish Council don’t think the children’s sheet should be added to the website.
  • Jayne to explore internet resources explaining the Gospel to children.

Parish Council Minutes – Tuesday 20 January 2015

Present:

  • Fr Kevin Thornton
  • Stephen Spooner (Chair)
  • Belinda Barber
  • John Green
  • Jacinta Campbell
  • Eva Kaltenthaler
  • Jim Conway
  • Jayne Middlemas (minutes)
  • Gill Foster
  • Anne Shepherd

Apologies:

  • Greg Ryan
  • Stephen Parker

1. Fr. Kevin led the prayer

2. The minutes of the last meeting were approved.

3. Maintenance

The maintenance team presented quotes for the various improvement works that had been proposed. Stephen thanked the maintenance team for all their hard work and said that they had done a splendid job. Stephen checked with Father Kevin regarding whether the Parish had the money to pay for all the work. Father Kevin reported that there wasn’t sufficient money in the Parish bank account but that the Parish had money in the Diocese account. We would need to write to the Diocese to ask for some of our money back but he didn’t think that this would be a problem.

Replacement of the hall floor was discussed. It had been agreed that refurbishment of the existing floor was preferable to a brand new floor as any new floor would need be soft wood rather than hard wood. 2 options had been quoted for. It was agreed that option 2 (surface etch) was preferable as it would mean that a similar repair could be carried out again in future to further extend the life of the floor.

Father Kevin was concerned that the automatic lights may turn off when someone was still in the toilets. It was agreed to check with the company whether the lights would remain on for a specific length of time and whether that time reset if a new person entered the toilets or whether they would remain on as long as they detected movement within the toilets.

It was agreed that the minor plumbing repairs in the toilets should be carried out as soon as possible and that John should check with Clare Gavin to identify a suitable time (i.e. with no hall bookings) for the other repairs to take place.

4. Justice and Peace

The minutes of the Justice and Peace meeting on 12th January 2015 are attached.

The Parish Council agreed that the money raised by the children’s liturgy group during advent for Syria and Gaza Strip would be matched with Parish funds. This brings the total raised to £292.44.

There will be a cake sale after Mass on 8th February.

The CAFOD campaigns on climate change and international slavery were discussed. The Parish Council will await further information from the Justice and Peace group during lent.

5. Spirituality

Stephen thanked Jacinta and Greg for their organisation of events during Advent.

Jim asked whether anyone had looked at the document on the synod of the family. They had asked for feedback but he couldn’t find out how to give feedback or what they wanted feedback on. It was agreed that everyone would look at the document and see if there was scope for individuals or the Parish Council to respond or whether we should ask Father Kevin to respond on the Parish’s behalf. We agreed to discuss this further at our next meeting.

6. Nurture

Nothing new to report.

7. Pastoral Care & Community

There will be a ‘Songs of Praise’ event organised by Hallam Churches Together at Nether Green on Sunday 24th May. It will focus on hymns by John Wesley. Each church in the area is asked to choose a hymn. Gill and Belinda will ask Greg to choose a hymn on our behalf.

The Crosspool Festival will take place between Friday 26th June and Sunday 5th July.

Hallam Churches Together are organising an event on food in November.

8. Communications

Nothing new to report.

9. Any other business.

Father Kevin reported that our Gas contract was due to end in February. He wasn’t sure whether we should stick with British Gas or move to another company. He asked if anyone understood these things but no-one did.

There was a brief discussion on the AGM which was scheduled for May. It was felt that it may be better to hold it on a Sunday rather than a Tuesday evening. It was also noted that several Parish Councillors would be stepping down. This would be discussed fully at the next meeting.

10. The meeting closed with a prayer at 9pm.

Next meetings:

Tuesday 17th March and Tuesday 19th May.

Action points.

  • John to check how the timer on the toilet lights would work.
  • John to liaise with Clare Gavin to identify suitable times for the refurbishment work to be carried out.
  • John to arrange for the minor plumbing works to take place as soon as possible.
  • Everyone to read ‘The Call, the Journey and the Mission‘ document before the next meeting.
  • Jayne to add ‘The Call, the Journey & the Mission to the agenda for the next meeting.
  • Gill and Belinda to speak to Greg about the Songs of Praise event on 24th May.
  • Jayne to add the AGM to the agenda for the next meeting.

Parish Council Minutes – Tuesday 18 November 2014

Present:

  • Fr Kevin Thornton
  • Stephen Spooner (Chair)
  • John Green (Secretary)
  • Eva Kaltenthaler
  • Jim Conway
  • Jacinta Campbell
  • Anne Shepherd
  • Gill Foster

Apologies:

  • Belinda Barber
  • Jayne Middlemas
  • Stephen Parker
  • Greg Ryan

1. Matters Arising – None

 

2. Minutes were approved.

 

3. Questionnaire responses

A total of 47 questionnaires were returned, the following positive responses were obtained.

  1. Taizé Services – 37
  2. Bible study group – 10
  3. Day on music and spirituality – 18
  4. Day on spirituality of ageing – 10
  5. Film club – 16
  6. Event on Islam – 12
  7. Fundraising for Syria,Gaza,Iraq – 15
  8. Fundraising for St.Wilfrid’s Centre – 18
  9. Lunch Club – 6
  10. Social events – 22

The Parish Council agreed to look at those which had 12 or more supporters.

Any other ideas / comments ?

  • Morality in popular media
  • Walking group ( two supporters )
  • More joint masses
  • Exploring Evangeli Gaudium (copies to parishioners)
  • Youth club
  • Put parish at service of local community
  • Put hymn numbers in chapel
  • Doctor Who evening
  • Events for children at weekend

4. Maintenance

Notes of meeting held 15th October 2014

1. Roof: Pete Shaw will be asked to check the roof, with particular attention to the rooflights which leak during wind-driven rain. (This work had already been commissioned and has now been completed)

2. Floor in hall: TG to advise on suitable contractors to visit to advise on refurbishment.

  1. Roger Hyde Limited: The national experts in this field. 01787 463348. www.rogerhyde.co.uk
  2. A more local firm is 4D Contract Flooring in Leeds www.4dcontractflooring.com 0113 345 0406
  3. Fleetway – this name was mentioned on site by Fr Kevin, but I am unable to find any details of them. If there are records in the parish office, this would be helpful. (John to get)
  4. Electric blinds for roof lights to protect the floor.

3. Kitchen: There are different options for refurbishment:

  1. Full strip out of kitchen cupboards, worktops, sink, tiling and flooring. This could be undertaken by a suitable general building contractors. Recommended firms include:
    1. B4G Sheffield
    2. Russco & Son Builders
    3. Neway Building Services
  2. Replacement of the kitchen doors, drawer fronts, and possibly worktops. Suitable suppliers include:
    1. JA Horne Starlight, Sheffield
    2. Chesterfield Kitchens
  3. Replacement of the existing ‘safety’ sheet vinyl flooring. This flooring is grubby due to incorrect maintenance. It could be cleaned using a suitable cleaning machine, but due to its age and some heat damage, the better option would be to replace in a new ‘safety’ sheet vinyl. The flooring must be ‘slip-resistant’ to reduce potential risk. A suitable material is Polyflor Polysafe Standard. Suitable contractors to supply and fit are:
    1. Pyramid Linoleum and Carpets Sheffield
    2. Aizlewood & Casson Flooring Ltd Sheffield
  4. Food safety: Guidance on basic food hygiene is available on the Safety Toolbox website’s Information Centre as well the Food Standards Agency (FSA) website and the HSE website.
    1. Registering premises: The advice from Safety Toolbox is: “If food is prepared regularly on your premises (usually on five days or more in any period of five consecutive weeks) then you must register your premises with your local authority environmental health department. This enables the local authority to keep a record of all food businesses in their area and to carry out periodic inspections of registered premises to ensure they operate in a safe and hygienic manner. Most parish premises do not need to register their premises but if you are in any doubt you should contact your local authority environmental health department”. On the basis of the information provided on the current nature and frequency of food preparation, the premises at St Francis of Assisi do not need to be registered.
    2. Provision of a dishwasher. Provision of a good quality domestic dishwasher that dries crockery, cutlery etc at a high temperature may be worth considering for convenience, although the long wash/dry cycle time may cause inconvenience at times. Use of such a dishwasher would reduce the use of drying cloths e.g. ‘tea towels’, which can cause spread of bacteria.

4. Gents lavatories: Issues to consider include:

  1. Control on urinal flushing cistern. The current arrangement of a drip-valve has been prohibited by the Water Byelaws for many years as it wastes water. It is essential to fit a solenoid valve to the water supply to the flushing cistern linked to a Passive Infrared Detector (PIR) equipped controller. This will ensure that the cistern only flushes when someone enters the lavatory and then at regular intervals to ensure cleanliness. Suitable controllers that would require a plumber to fit are:
    1. Cistermiser IRC valve – mains or battery powered.
    2. Marnic Water Watch valve – mains or battery powered.
  2. Damage to ceiling above urinal flushing cistern. This damage has been caused by the splashing/spray from the drip-valve filling the cistern. Its replacement by a suitable control valve on the water supply should stop future problems. The current damage can be dealt with by scraping off the damaged paintwork and fixing a small panel of white plastic sheet to the ceiling above the cistern to mask the damage.
  3. Extraction fan. The extraction fan does not appear to be working. The fan should be checked, cleaned and repaired if necessary. If the fan is only controlled by an manual ‘on/off’ switch, a PIR-controlled switch should be fitted so that the fan only starts when someone enters the lavatory and then turns off again after a preset period. This task will require the services of an electrician.
  4. Provision of new hand drier. High speed hand driers are expensive. Fitting would require an electrician. It is also advisable to fit tiling or a plastic wall cladding to the wall surface below the drier to reduce the staining by water droplets. Examples are:
    1. Dyson Airblade DB: Circa £650 excluding fitting.
    2. Airforce Eco: Circa £260 excluding fitting.
  5. Lighting. To avoid the risk of the lights being left on for an extended period, it would be possible to fit a PIR detector to the lighting circuit so that the lights are switched on and off automatically in response to the lavatory being entered. This could be done at the same time as the extraction fan is checked. New light fittings can be fitted from a wide variety of suitable fittings.
  6. Redecoration. The walls and ceilings can be repainted relatively cheaply. In addition, decorative wall tiles or plastic cladding panels could be fitted to dado level.

5. Ladies lavatories: Issues to consider include:

  1. Extraction fan. The extraction fan does work. The fan should be cleaned to improve its effectiveness. If the fan is only controlled by an manual ‘on/off’ switch, a PIR-controlled switch should be fitted so that the fan only starts when someone enters the lavatory and then turns off again after a preset period. This task will require the services of an electrician.
  2. Heating radiator. The radiator is damaged by rust and requires replacement. The rust has developed due to physical damage to the paint to the radiator exposing the mild steel surface, which has then been subject to water droplets from use of the hand drier located immediately above the radiator. It would be sensible when replacing the radiator to use a smaller double-convector type radiator which would not extend under the hand drier (existing or replacement – see above).
  3. Quarry tile flooring. There are a number of damaged and loose quarry tiles to the floor. These should be replaced and the whole floor regrouted to ensure it is free of trip hazards and can be properly maintained.
  4. Lighting: Possible automatic switching (see above).
  5. Redecoration. The walls and ceilings can be repainted relatively cheaply. In addition, decorative wall tiles or plastic cladding panels could be fitted to dado level.

6. Accessible lavatory: (This lavatory was not viewed during the meeting and the following notes have been provided by John Green subsequently).

  1. Hot tap: This requires some attention.
  2. Hand drier: Possible replacement (see above).
  3. Lighting: Possible automatic switching (see above).

7. Main internal doors to church: The concealed floor spring requires repair or replacement.

  1. Post meeting note: BS Doors to attend to replace floor spring at a cost of £285 + VAT. (Already completed)

Note that the paved area outside the church will be repointed in the Spring of 2015 and the moss will be removed from the north elevation of the church roof.

Tom Garrud
Diocesan Property Manager
24th October 2014

Parish Council members are asked to look at all these areas for improvement and come prepared to discuss them at the next meeting. If you know of contractors please mention them.

Jim Conway to think of notice for Parking For Church Users Only and Access For Disabled Driver and ways of slowing cars as they leave the car park and cross the footpath.

Justice & Peace

Ask Sarah Baker for bank details to support the food bank.

Needy Parishes Fund, Sick and Retired Priests Fund and Emergency Collections will be doubled by the Parish. Childrens’ Liturgy Group will do something for the Middle East during Advent.

Spirituality & Liturgy Group

Advent Reflection on Monday 1st December at 7.30 pm in the Blessed Sacrament Chapel.

Taizé Reflection 16th December at 8.00pm

18th April 2015 Music & Spirituality Day 10.30-16.00

Pastoral Care & Community

Another two people have joined the group bringing a wheelchair visitor

There is a concert at St Luke’s this weekend.

Julie Hull is stopping the card making for Goodwill Village.

Next meetings:

Tuesday 20th January; Tuesday 17th March